From the first invitation to the last guest at the door.
Gatherly designs your invitations, sends and tracks them, collects RSVPs, and checks every guest in with a QR scanner that works even offline. One link for the whole event, from “save the date” to “welcome in”.
Together with their families
Emma & James
request the pleasure of your company as they celebrate their marriage. Ceremony, dinner and dancing until late.
Saturday 12 June 2027
Hedsor House · 3:00 pm ceremony · 6:30 pm dinner
42 / 64
confirmed
Checked in
at the door, 6:12 pm
6
invitation templates
2
channels: email & SMS
Offline
QR scanner on event day
3
built-in interfaces
Everything an event host actually needs
Built for weddings, birthdays, anniversaries and parties: one tool from invite to check-in.
Invitation builder
Branded templates with your own fonts, colours and photos, or upload a visual you already love.
Scheduled sending & tracking
Email and SMS sends scheduled in advance, with delivery and open tracking plus automatic reminders.
Secure guest RSVP portal
Guests confirm, add dietary notes and a plus-one, and update their answer any time with a unique QR code.
Real-time dashboard
Live view of invited, confirmed, declined and checked-in guests, exportable to CSV or PDF.
Offline QR scanner
Check guests in at the door with no Wi-Fi: scans queue locally and sync the moment you reconnect.
Seating, access & GDPR
Seating plan, custom web address per event, role-based access for helpers, and full GDPR controls.
How it works
Step 1
Design
Pick a template, add your names and photo, and preview the final invitation instantly.
Step 2
Invite
Import your guest list, schedule email and SMS sends, and let reminders chase non-responders.
Step 3
Track
Watch RSVPs, dietary notes and plus-ones land live on the host dashboard.
Step 4
Check in
On the day, scan each guest’s unique QR code at the door, online or off.
3 interfaces, one application
Choose your role to explore the prototype.
Host dashboard
The command centre for the person planning the event, on desktop.
- Live invited / confirmed / declined / checked-in counts
- Guest list, dietary notes, seating plan
- Send schedule, reminders, CSV/PDF export
Guest RSVP portal
What each guest opens from their invitation link, on mobile.
- Confirm or decline in a couple of taps
- Dietary notes and plus-one
- Personal QR code, answer editable any time
Door check-in scanner
What the check-in helper holds at the entrance, on mobile.
- Scans the guest’s unique QR code
- Flags duplicates and non-confirmed guests
- Works offline, syncs scans when back online
Built for every kind of gathering
Weddings
Birthdays
Anniversaries
PartiesFrequently asked questions
Yes. The check-in scanner caches the guest list on the device, keeps working fully offline, and queues scans locally. Everything syncs automatically the moment the connection comes back.